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Our Compliance Policy
This is the Compliance Policy (“Policy”) of D&D Events Management Sdn Bhd (“D&D”) which has been approved by our Board of Directors (“Board”) and shall be amended from time to time in accordance with the applicable laws and regulations of Malaysia. The principles in this Policy reflect our commitment to ensure that sound, ethical decisions are made in the best interest of the company. It is a responsibility of the Board, the management, and every employee of D&D to understand the principles laid out in this Policy, and to use them to guide individual behaviour and decision making. Employee Code of Ethics D&D employees must demonstrate and adopt the highest standards of honesty, integrity and ethical behaviour. D&D employees must not engage in activities that create, appear to create, or facilitate any conflicts between personal interests and interests of D&D. Employees’ conduct must be guided by high standards of personal integrity. We seek to promote a working environment free of unlawful intimidation, bullying and sexual harassment. Employees are encouraged to speak out or report to their superiors if they witness conduct that breaches this principle. We also expect our employees to be sensitive and respectful of the concerns, values and preferences of others. Employee Diversity Diversity is a variety of unique skills, abilities, experiences, opinion and cultural backgrounds that enables people to lead more enriching and fulfilling lives. We are committed to recognising the talents and job performance of our employees and value the contributions that come from people with different education levels, cultures, backgrounds and perspectives. We recognise that this diversity brings many benefits and strengths to the organization as a whole. We value the differences among individuals, and welcome diversity within the workforce. We support laws that prohibit discriminatory conduct in the workplace, as well as outside the workplace. We are committed to implementing policies and efforts that are designed to help the organization implement equal employment opportunity objectives. All levels of management are responsible for monitoring and complying with D&D’s policies and procedures for handling employee complaints concerning unlawful harassment or discrimination. We are committed to protecting the confidentiality of whistle blowers who have reported acts of harassment or discrimination amongst their colleagues or peers. Occupational Health and Safety In accordance with its legal obligations under the relevant laws including the Occupational Safety and Health Act 1994 of Malaysia, we are committed to actively promote the health and safety of employees with policies and practical programs that help employees safeguard their well-being. We believe that a safe working environment is paramount and that a healthy, productive workforce contributes significantly to the organization’s success. All employees have a responsibility to revisit, update and keep abreast of new developments in safety measures and protocols to ensure that our services and operations meet applicable government health and safety standards. Employee Benefits We recognize that the Employment Act 1955 (“EA”) of Malaysia provides for minimum levels of benefits in relation to annual leave, sick leave etc. for certain classes of employees, whereas the Minimum Wage Order 2012 of Malaysia (“MWA”) guarantees the minimum level of wages payable to the employees. We are committed to observe the wages and benefits accorded to our employees under the EA and MWA, where applicable. Each and every employee working under D&D will be adequately compensated, and will be provided the necessary employee benefits to cultivate employee loyalty and to ensure a balanced development for the employees, both professionally and in their personal lives. We will also ensure that all statutory contributions including the Employee Provident Fund and Social Security contributions are effected in a timely manner, as required by law. Relationship Management Our strength and longevity are the result of the ability to sustain long-lasting, mutually rewarding relationships with customers, suppliers, employees, and others with whom we do business. We will continuously work to strengthen these relationships, to listen, learn and innovate, through conscientious, trustworthy behaviour and constant attention to the results and quality of work. Customer Relationships We have built our reputation by listening to our customers, understanding their needs, and delivering products and services that help them succeed. Our customers expect the best and as such, all employees should ensure that individual decisions and actions contribute towards a positive perception of the organization, enhancing customer’s satisfaction, and promoting their loyalty. All employees should aim to deliver the highest possible value in the products and services offered to our customers. Investor Relationships We grow by constantly promoting the long-term interests of owners and shareholders. We strive to do this through sustained growth, profitability and protection of our assets. We are committed to keeping investors, creditors, share markets, employees and the general public informed on a timely basis through public release of relevant information about the organization. However, information should only be released by authorised employees after approval has been received by the Board or the Board’s delegated representatives. In releasing information about D&D, employees must make every effort to ensure that full disclosure is made to everyone without preference or favouritism to any individual or group of investors. Suppliers and other Relationships We work with other companies, organisations and individuals alike. We seek to build strong and mutually rewarding business relationships with those who can enhance the quality of our products and services. We look for suppliers and business allies who demonstrate strong values and ethical principles and who support the commitment to quality. We avoid those who violate the law or fail to comply with sound business practices. No supplier is required to buy D&D products or services in order to compete for business or to continue as a supplier. D&D encourages fair and transparent competition amongst potential suppliers, contractors, and other vendors, and will require proper tenders for contracts exceeding certain thresholds as determined by the Board. Environmental Protection and Sustainability D&D strives to contribute toward a sustainable environment in which all people live healthy, productive lives, now and for the generations to come. We understand that products and services must support sustainable development of global resources and that they are expected to conform to applicable laws, regulations and standards wherever they are sold. At all times, we endeavour to maintain environmentally sound policies and practices for all activities and strives to provide customers with products and services that are both safe and environmentally friendly. All employees are required to be alert to these environmental policies and must be familiar with environmental laws, applicable to their areas of business including the Environmental Quality Act 1974 of Malaysia and its various regulations. Employees are required to ensure that the proper reporting systems are followed and that all possible steps are taken to adhere to the environmental laws and requirements. D&D will educate and encourage customers to use and enjoy products and services in environmentally responsible ways. We offer leadership and financial support to industry and community initiatives that share our commitment to the environment. Examples of specific action steps that we are committed to in carrying out business are as below:
D&D and the Community As individuals and as a company, we are committed to contributing significant time and resources to promoting the health, welfare and economic stability of the communities in which we operate. We are committed to putting in place systems to co-ordinate a comprehensive and proactive approach to support charities, social enterprises and non-profit organisations. Ownership and Investment D&D investments must be compatible with social and economic priorities, local laws, customs, and traditions of Malaysia. Competitive Conduct In accordance with the Competition Act 2010 of Malaysia, we will practise fair competition which we also believe is fundamental to free enterprise. In our relationships with competitors, dealers, suppliers and customers, employees shall avoid any anti-competitive practices, signing of anti-competitive agreements, restricting or distorting competition, abusing of dominant position in the market, or restricting our ability to compete with others. There must be no unofficial arrangements or gentlemen’s understandings, whether horizontally or vertically with competitors affecting prices, terms upon which products are sold, or the number and type of products offered or sold which unfairly prejudice the interests of consumers. Whistleblowing We are committed to supporting employees who make a genuine complaint about non-compliant, suspicious or unethical conduct by other employees of D&D, regardless of seniority or title of those involved in the alleged conduct. Ours commitment includes the promise to protect the confidentiality and position of individuals wishing to report matters that could potentially affect the integrity or reputation of D&D, as mandated by the Whistleblower Protection Act 2010 of Malaysia. Conflicts of Interest We recognise and respect the rights of employees to maintain financial interests in outside investments, businesses or other activities so long as those activities are legal and do not impair, interfere or conflict with the conscientious performance of duties and do not involve damage or misuse of our name, trademarks, or reputation. In all business relationships with outside persons or organisations, and in all personal business undertakings, employees of D&D are required to avoid personal transactions, situations or involvements in which personal interests actually conflict with, or may have the appearance of conflicting with, those of D&D. Safeguarding Assets To remain competitive and to serve the interests of shareholders, we go to great lengths to preserve, protect, and use responsibly all assets. This includes tangible as well as intangible assets, such as brands, trade secrets, technology, business information, and intellectual property. Our employees have a personal responsibility to safeguard the our assets from loss, theft, or misuse, and to use every available means, electronic, technical, physical, procedural, and legal, to protect these assets at all times. Employees are required to protect our intellectual assets, such as trade secrets, confidential financial information, new product development plans, and other sensitive corporate and personal information, through careful attention to interpersonal communication, the secure use of all communications media and, where appropriate, legally enforceable agreements. Employees must not make unauthorised disclosure of trade secrets, confidential or sensitive information belonging to us, customers, or suppliers, either during employment by us or thereafter. In a similar manner, while we may hire individuals who have knowledge and experience in various technical areas, we do not employ people as a means of gaining access to trade secrets and sensitive information of others and employees will not be asked to reveal confidences. Personal Data and Confidentiality We recognize that in the course of carrying out our business, our employees will be granted access to personal information of employees, customers, suppliers, or even investors. We are committed to handling, processing, storing and safeguarding personal information in compliance with the Personal Data Protection Act 2010 of Malaysia, the regulations and guidelines issued by the Personal Data Protection Commission, and we shall implement and update our data privacy policy and procedures from time to time. Bribes & Improper Payments In dealing with public officials, other corporations, and private citizens, all employees must adhere to ethical business practices. No employee must be influenced by, or seek to influence others, either directly or indirectly, by giving or receiving bribes or kickbacks, whether in cash or in kind, or by any other measure that is unethical or could potentially tarnish our reputation. Even the appearance of such conduct must be avoided. Employees must avoid payment of gratuities or tips to public officials to expedite or obtain routine governmental actions. Employees must also not accept gifts, favours, or entertainment that obligate or appear to obligate employees or D&D to act in any way contrary to the law or ethical business practices. We are fully committed to complete compliance with anti-bribery and anti-corruption legislations and regulations in force in Malaysia in our dealings with both public officials and participants in the private sector, as enumerated in Malaysian Anti-Corruption Commission Act 2009, the Penal Code, the Companies Act 2016 etc. Financial Reports and Accounting Records The integrity of our financial reporting and accounting records is based on validity, accuracy, and completeness of information supporting entries to our books of account. We will ensure every accounting or financial entry accurately reflects that which is described by the supporting information or documents as required by the law. We expect employees involved in creating, processing, or recording such information to be personally responsible for its accuracy. Employees have a responsibility to ensure that false or intentionally misleading entries are not made. The same standards of integrity that apply to external financial reporting also apply to the financial statements that are used as internal management tools. Inside Information and Share Trading Any employee who has undisclosed information about D&D must not use it for personal gain or provide it to others. Employees may at no time deal in any our shares when they are in possession of price sensitive information. Such information which may include certain financial data, technical materials, and future plans, which may have significant value to others and therefore must always be kept confidential. In addition, an employee who has undisclosed information about a supplier, customer, or competitor should not trade in that company’s shares. We expect all employees, their families, and others whose relationships with D&D give them access to such information to comply with these principles. This policy is written with to facilitate our complete compliance with the Capital Markets and Services Act 2007 of Malaysia. Anti-Money Laundering Policy We are aware of the importance of preventing itself from being used for money-laundering purposes. To ensure compliance with the Anti-Money Laundering, Anti-Terrorism Financing and Proceeds of Unlawful Activities Act 2001 of Malaysia (“AMLATFA”), we are committed to implementing the following:
Political Contributions and Participation We encourage employees to participate in public matters and political processes according to their individual beliefs. However, no political contribution shall be made by or on behalf of D&D by any employeewithout the direct approval of the Board. Prepared by, Verified by, Donovan & Ho Yap Swee Lee Advocates & Solicitors Director of D&D Events Management Sdn Bhd
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